- Posted by Karleigh Stevenson
- On November 4, 2016
- 0 Comments
- copy editing, editing, Edmonton, proofing, services
We’ve all been there: You send out an email and catch your mistakes after you hit send. Or, you hand in a report that is supposed to impress the boss and then realize you spelled her name wrong. Mistakes in writing are commonplace, which is why proofreading is essential for even the shortest document. Proofreading can make the difference in how your communication skills are perceived. Here are seven basic tips to help every piece of writing that leaves your hands look its best.
- Print off a hard copy. Proofreading on the computer or your smart phone may mean not catching every error. Skimming your text on a screen discourages you from taking the time you need to spot slip-ups.
- Read your work out loud. This forces your brain to slow down and process mistakes.
- Read your document multiple times. You’ll be surprised how many errors you find at second or third reading.
- Read it later. Writing and then immediately reading what you’ve written may not help you catch and correct those mistakes. Even if you’re short on time, put it aside for as few as five minutes. It will make it look fresh and allow you to refocus.
- Hand it off. Ask a co-worker to read your document for you. Usually a second (hint: “final”) set of eyes can work wonders.
- Watch for spacing mistakes. Often, the focus is on spelling and grammar, but disjointed spacing can make a huge difference in the appearance of your document as well.
- Proof everything. Proofread every word and sentence in those pages. Review captions, titles, subtitles, and personal information. Assume nothing is correct.
Professional proofreading is essential to top-notch communications. For that second set of experienced eyes–or if you just hate proofing–call us today at 780.983.8131