In our busy society, emails are a definite work requirement. Most jobs demand that communication takes place primarily through emails, and, as a result, many people send and receive dozens (and sometimes hundreds) of emails a day. Emails are a blessing for those who can’t afford the time to chat; but they can also be a source of confusion—and even negative feelings—if not written properly. Here are seven tips for a great email.

1. Create a clear subject line. Let your reader know exactly why they’re being emailed. Try not to use questions in your subject line, as people (or your junk mail settings) may dismiss them as spam.
2. Emails should have a clear idea. Before you even think about writing an email, you should define its purpose. Why are you sending it? Is it necessary? The email should have one subject only and clearly describe or comment on that subject.
3. Put yourself in the reader’s shoes. Read your email back to yourself –does it sound pleasant? If your words or sentences could be construed as rude, terse, or unfriendly, rewrite them.
4. Step away from the emojis. Leave emojis for your texts.
5. Get to the point. People are slammed with work and life these days, and they usually spend seconds reading each email. Convey your message efficiently, and be concise.
6. Write with a simple structure. Include a greeting, a pleasantry, a call to action, and a sign-off.
7. Don’t forget to proofread! Don’t hit the send button until you have read through your email at least twice. Even small mistakes can lead to a misunderstanding.

Contact FinalEyes Communications to find out more about our writing, editing, and proofreading services.